Before you sign up
A quick check before you commit.
Five minutes to verify your Gmail setup before you buy an email signature service — from us or anyone. Three things to confirm, and what to do if any of them aren’t quite right.
Why this page exists
We’d rather you check first than find out later.
Email signatures are a small commitment — but a few minutes of verification can save you from buying a service your setup isn’t ready for. The questions on this page apply regardless of which signature provider you end up choosing. We’d rather you arrive at the install moment knowing exactly what to expect.
“Five minutes of preparation now, or fifteen minutes of frustration later. Your call.”
Each check below tells you what you’re looking for, how to verify it, and what to do if the answer isn’t straightforward. If you get to the end and everything checks out, you’re ready — for Sign’d or for any other signature service.
The check
Three things, in order.
i.
Can you access Gmail on a desktop browser using the email address you actually send from?
Why this matters
Gmail handles image signatures through its desktop interface. To install one, you’ll need to sign in to Gmail on a computer using the email address you use for work. The Gmail mobile apps save text signatures, not image signatures — that’s the way Gmail keeps the mobile experience light. Once an image signature is saved on desktop, it appears in your mobile mail automatically.
How to verify
Open mail.google.com on a desktop or laptop. Sign in with the email address you use for your business. Does it open into a Gmail inbox?
ii.
Can you reach Settings → Signature?
Why this matters
This is where image signatures are installed.
How to verify
With Gmail open on desktop, click the gear icon (top right) and then “See all settings.” Scroll down to the “Signature” section. You should see an editor with formatting options including a button to insert an image.
iii.
Is the Gmail mobile app’s signature setting empty?
Why this matters
Gmail mobile apps have their own signature option, separate from the one on desktop. If a mobile signature is saved there, it can apply when you send from your phone — instead of the image signature you installed on desktop. Clearing or leaving the mobile signature empty lets the desktop signature carry through everywhere.
How to verify (iPhone)
Open the Gmail app. Tap the menu (three lines, top-left) → Settings → tap your email account → Signature settings. Confirm “Mobile Signature” is turned off, or that the text field is empty.
How to verify (Android)
Open the Gmail app. Tap the menu → Settings → tap your email account → Mobile Signature. Confirm the text field is empty.
If Check i didn’t work out
Common scenarios.
Most setups fall into one of these. We describe each rather than recommend a path — the right answer depends on what you already have.
Scenario A
You have a free @gmail.com email address.
If you sign in to mail.google.com with a @gmail.com address and reach a normal Gmail inbox, you’re set. This is the most straightforward case for image signatures.
Scenario B
You have a custom domain email on Google Workspace.
Workspace gives you a native Gmail interface tied to your custom domain. If you can sign in to mail.google.com with your custom email (you@yourwebsitehere.com) and reach a Gmail inbox, you have Workspace and you’re set.
Scenario C
You have a custom domain email that forwards to a personal Gmail account.
This is common when your website hosting includes basic email. Your custom domain email may forward to a personal Gmail account, or you may receive it through the Gmail mobile app via IMAP or POP. Whether image signatures will work depends on how this is configured.
The key question: can you reach a Gmail inbox on desktop where you can also send from your custom address? If yes, you’re set. If not, you have options to look into — including Google Workspace, IMAP setup with Gmail’s “Send mail as” feature, or a forwarding service like Cloudflare Email Routing. We don’t recommend a specific path here because the right choice depends on your existing setup, your budget, and how comfortable you are with technical configuration.
Scenario D
You’re not sure which of these applies to you.
That’s common, and there’s no wrong answer to the question. Send us a message describing your current email setup — what address you use, where you check it, who hosts your website — and we’ll write back with what your options look like.
One more thing about Gmail
What recipients see on the first email.
Gmail asks recipients to confirm whether to display images the first time they receive an email from a new sender. On that first email, your signature image may briefly show as a placeholder — until the recipient clicks “Show images” or chooses “Always show images from this sender.” From there on, your signature image loads automatically in every email you send them.
This is universal Gmail behavior across all senders, not something specific to your signature. We mention it so you know what to expect and aren’t surprised the first time a new contact mentions it.
If everything checked out
You’re ready to be properly host’d.
Sign’d is one of three services included at $29 a month. Hub’d and Heard come with it.
Get host’dAfter you sign up
Installing your signature on Gmail desktop.
Sign up and complete your profile.
Name, role, contact info, and your photo or logo. The signature generates from these fields.
Open the Sign’d panel in your portal.
You’ll see a preview of your signature with a Copy button.
Click Copy.
This copies your fully rendered signature to your clipboard, ready to paste.
In Gmail desktop, open Settings → See all settings → Signature.
Either create a new signature or select an existing one to replace.
Paste into the signature editor.
Your signature appears with the image, formatting, and links intact.
Scroll down and click Save Changes.
The signature now applies to new messages and replies, on desktop and in your Gmail mobile app.
If anything didn’t go as expected
Send us a message. We read every one.
Every email setup is a little different. If something on this page didn’t match what you’re seeing, describe what you’re hitting and what your current email setup looks like. We’ll reply within one business day with what we know — either an answer, a path forward, or an honest “this one’s outside what we can help with.”
Send us a message